A 10.1-inch desk booking display is a compact, interactive screen placed on or near a desk in a hot-desking or activity-based working environment. Its primary function is to clearly show the booking status of that specific desk and allow employees to easily reserve or check in to it on the spot.
In a hybrid work model where not all employees are in the office every day, companies often reduce the number of fixed desks. This leads to common problems:
"Desk Hopping": Employees wandering to find an available spot.
Uncertainty: Not knowing if a desk that appears free is actually reserved for someone else.
Wasted Space: Desks being left unused due to "no-show" reservations.
Conflict: Multiple people claiming the same desk.
The desk booking display solves these by bringing the reservation system directly to the physical space, creating a single source of truth.
Real-Time Status Indicator: The screen uses a color-coded system (e.g., Green for Available, Red for Booked, Yellow/Ongoing for Reserved but not checked-in) to provide an at-a-glance view.
Interactive Touchscreen: Allows users to:
Book Immediately: Tap to reserve the desk for a few hours or the entire day.
Check-In: Confirm their arrival, which holds the desk and releases it if they don't show up.
Extend or Release Booking: Modify their reservation directly from the display.
Calendar Integration: It seamlessly syncs with popular workplace and calendar systems like Microsoft 365, Google Workspace, or dedicated desk booking software (e.g., Robin, Envoy, OfficeRnD), ensuring the data is always accurate.
Desk and User Information: It can show:
The name of the person who has booked the desk.
The duration of the reservation (e.g., "Booked until 2:00 PM").
Details about the desk itself, such as its features (e.g., standing desk, monitor, privacy screen).
Compact and Robust Design: The 10.1-inch size is ideal because it's large enough to be highly readable but small enough to be unobtrusive on a desk. These devices are typically built to be durable, with long battery life or simple USB/PoE power options.
Eliminates Confusion and Saves Time: Employees can find and claim a desk in seconds, without needing to ask or consult a separate app.
Maximizes Space Utilization: Companies get clear data on which desks are used most, allowing for better office planning and cost savings.
Improves Employee Experience: It reduces the stress and friction of finding a place to work, making the hybrid office feel seamless and modern.
Encourages Clean Desk Policy: When a booking ends, the display shows it as available, prompting the user to clear the space for the next person.
Provides Valuable Data: Offers insights into office occupancy patterns, helping facility managers make data-driven decisions.
This technology is essential for any organization that has adopted:
Hot-Desking / Hoteling
Activity-Based Working (ABW)
Hybrid Work Models
Flexible Workspaces (like coworking spaces)
In summary, a 10.1-inch desk booking display is more than just a screen; it is the physical interface that bridges your digital desk booking system with the real-world office, ensuring a fair, efficient, and frustration-free workspace for everyone.
A 10.1-inch desk booking display is a compact, interactive screen placed on or near a desk in a hot-desking or activity-based working environment. Its primary function is to clearly show the booking status of that specific desk and allow employees to easily reserve or check in to it on the spot.
In a hybrid work model where not all employees are in the office every day, companies often reduce the number of fixed desks. This leads to common problems:
"Desk Hopping": Employees wandering to find an available spot.
Uncertainty: Not knowing if a desk that appears free is actually reserved for someone else.
Wasted Space: Desks being left unused due to "no-show" reservations.
Conflict: Multiple people claiming the same desk.
The desk booking display solves these by bringing the reservation system directly to the physical space, creating a single source of truth.
Real-Time Status Indicator: The screen uses a color-coded system (e.g., Green for Available, Red for Booked, Yellow/Ongoing for Reserved but not checked-in) to provide an at-a-glance view.
Interactive Touchscreen: Allows users to:
Book Immediately: Tap to reserve the desk for a few hours or the entire day.
Check-In: Confirm their arrival, which holds the desk and releases it if they don't show up.
Extend or Release Booking: Modify their reservation directly from the display.
Calendar Integration: It seamlessly syncs with popular workplace and calendar systems like Microsoft 365, Google Workspace, or dedicated desk booking software (e.g., Robin, Envoy, OfficeRnD), ensuring the data is always accurate.
Desk and User Information: It can show:
The name of the person who has booked the desk.
The duration of the reservation (e.g., "Booked until 2:00 PM").
Details about the desk itself, such as its features (e.g., standing desk, monitor, privacy screen).
Compact and Robust Design: The 10.1-inch size is ideal because it's large enough to be highly readable but small enough to be unobtrusive on a desk. These devices are typically built to be durable, with long battery life or simple USB/PoE power options.
Eliminates Confusion and Saves Time: Employees can find and claim a desk in seconds, without needing to ask or consult a separate app.
Maximizes Space Utilization: Companies get clear data on which desks are used most, allowing for better office planning and cost savings.
Improves Employee Experience: It reduces the stress and friction of finding a place to work, making the hybrid office feel seamless and modern.
Encourages Clean Desk Policy: When a booking ends, the display shows it as available, prompting the user to clear the space for the next person.
Provides Valuable Data: Offers insights into office occupancy patterns, helping facility managers make data-driven decisions.
This technology is essential for any organization that has adopted:
Hot-Desking / Hoteling
Activity-Based Working (ABW)
Hybrid Work Models
Flexible Workspaces (like coworking spaces)
In summary, a 10.1-inch desk booking display is more than just a screen; it is the physical interface that bridges your digital desk booking system with the real-world office, ensuring a fair, efficient, and frustration-free workspace for everyone.
